ARTICLE I
Name
The name of the organization shall be The Friends of the South Huntington Public Library.
ARTICLE II
Purpose
Section 1. The purpose of this organization shall be to:
a. foster closer relations between the South Huntington Public Library and the citizens of South Huntington.
b. To enhance knowledge of the functions, resources, services and needs of the Library.
c. To promote the improvement of library services, resources and facilities.
Section 2: The organization shall not interfere with the administration of the Library.
ARTICLE III
Membership
Section 1: Membership in this organization shall be open to all individuals in sympathy with its purposes.
Section 2. Each individual member shall be entitled to one vote.
Section 3. Corporate Membership -
a. Businesses and other commercial organizations shall be allowed to join as corporate members.
b. Corporate members will not have voting privileges and may not become officers of the organization.
Section 4. The membership year shall begin on September first of each year.
ARTICLE IV
Officers
Section 1. The officers of this organization shall be a President, Vice President, Secretary, Corresponding Secretary and Treasurer.
Section 2. Nominations-
a. Officers shall be nominated by a Nomination Committee of three members; one member to be chosen by the Executive Committee from its body. The other two members of the Nominating Committee shall be elected by the membership at the regular Mid-Winter meeting, which shall be held not later than March 15th of each year. The first person nominated and elected to the Nominating Committee shall serve as its chairperson.
b. Only those who have consented to serve as officers if elected shall be eligible for nomination either by the Committee or from the floor.
c. The Nominating Committee shall present its report in writing to the membership no later than one week prior to the Annual Spring Meeting.
d. Additional nominations may be made from the floor at the Annual Spring Meeting which shall be held not later than May 15th of each year.
Section 3. Officers shall be elected by a majority vote of those present and voting at the Annual Spring Meeting. Their term of office shall be for two years. Officers shall be installed at the Annual Spring Meeting and shall assume their duties at the beginning of the fiscal year, on July 1.
Section 4. Privilege of holding office, introducing motions, debating and voting shall be limited to members in good standing of the association.
Section 5. Vacancies, except in the office of President, shall be filled by appointment of the Executive Committee until the next regular election.
Section 6. In the event of a vacancy in the office of President, the Vice President shall assume the office.
ARTICLE V
Duties of Officers
Section 1. All officers shall perform the duties prescribed in the parliamentary authority in addition to those outlined in the bylaws and those assigned from time to time.
Section 2. The President shall serve as chairperson of the Fund Raising Committee as well as en ex-officio member of all committees, except the Nominating Committee.
Section 3. The Vice President shall be in charge of Programs and shall serve as president in the absence of the President.
Section 4. The Recording Secretary shall keep the minutes of the association and assume such other responsibilities as may be assigned by the Executive Committee.
Section 5. The Corresponding Secretary shall conduct all correspondence of the association, under the direction of the President; notify all officers and committee chairpersons of their appointment; and send notices of all meetings to the Executive Committee and other members of the association.
Section 6. The Treasurer shall receive all monies of the association and shall jeep an accurate record of receipts and expenditures. The Treasurer shall present a financial statement at every meeting of the association and at other times when requested by the Executive Committee, and shall make a full report at the Annual Spring Meeting.
The Treasurer's accounts shall be examined annually by an auditor or an auditing committee of not less than three members, appointed by the Executive Committee, who, satisfied, that the Treasurer's annual report is correct, shall sign a statement of the fact at the end of the report. The auditing committee shall be appointed by the Executive Committee at least two weeks before then Annual Spring Meeting.
ARTICLE VI
Meetings
Section 1. This organization shall conduct at least three (3) business meetings a year, once each in the Fall, Mid-Winter and Spring. The Spring Meeting shall be the Annual Meeting.
Section 2. Additional meetings shall be held at the discretion of the Executive Committee or upon a written request of at least twenty (20) members.
Section 3. Members shall be notified in writing at least one week prior to the date of all meetings.
Section 4. Fifteen (15) members shall constitute a quorum at any meeting of this association.
ARTICLE VII
Executive Committee
Section 1. The Executive Committee shall consist of the officers and chairpersons of the standing committees. The Library Director shall serve as an ex-officio member of the Executive Committee.
Section 2. The Executive Committee shall have the authority to appoint committees consistent with the purpose of this organization.
Section 3. Meetings of the Executive Committee shall be held prior to all general meetings to transact the business of the organization. Special meetings may be called by a majority of the Executive Committee.
ARTICLE VIII
Standing Committees
Section 1. The Standing Committees will include: Fund Raising, Program, Membership and Publicity, and Public Relations.
Section 2. The Fund Raising Committee will organize events and activities to raise money to defray the costs of the Friends programs and services to the library.
Section 3. The Vice President will be the chairperson of the Program Committee. The Program Committee will also arrange programs from time to time as part of the Friend's regular meetings. Also, the committee may work with the Library's Program Coordinator to co-sponsor, with the library, programs, bus trips and other activities. Such co-sponsored programs must be approved by the Executive Committee.
Section 4. The chairpersons of the Members and Publicity and Public Relations committees shall be appointed by the officers of the association and will serve as members of the Executive Committee.
Section 5. Other standing committees may be created by a vote of the Executive Committee.
ARTICLE IX
Dues
Section 1. Membership in this organization shall be for a period of one year. Membership enrollment shall be conducted at the first fall meeting. Additional membership will be accepted at any time during the year, and membership will terminate at the Fall Meeting of the current membership year.
Section 2. Membership categories and their respective dues are as follows:
a. Regular membership = $5.00
b. Family membership = $8.00
c. Senior membership = $3.00
d. Corporate membership = $50.00
ARTICLE X
Fiscal Year
The fiscal year shall be from July first to June thirtieth.
ARTICLE XI
Amendments
Amendments to these bylaws may be made at any meeting of the general membership by a two-thirds vote of those present and voting, after notification in writing to each member at least one week before the meeting at which the voting is to take place.
ARTICLE XII
Parliamentary Procedure
Robert's Rules of Order, revised, when not in conflict with these bylaws, shall govern the proceedings of this organization.
